Article I – Name and Purpose

Section 1.  Name

This Organization shall be known as the Esports Club at Kansas State University.

Section 2.  Purpose

The purpose of this Organization is to provide an environment for students who wish to play video games at all competitive levels for the enjoyment of all parties involved.

Article II – Membership

Section 1.  Membership Privileges

Members shall be required to pay dues to the club every year in an amount to be determined at the beginning of the year in regulation by the Treasurer, and in turn will gain full privileges of a club member, as follows:

  • May play on A-Teams,
  • Access to food at events,
  • Access to Club-owned resources, if available,
  • Promotion of their livestream,
  • May enter into event drawings,
  • Are eligible for partially or fully paid transport to and entry into external tournaments,
  • May hold Junior Officer positions, and
  • May enter into selection for Officer positions

Section 2.  Title IX Statement

The Organization shall follow the established policy of the Kansas Board of Regents as it relates to membership.  This policy is as follows:

The established policy of the Board of Regents prohibits discrimination on the basis of age, race, color, religion, sex, marital status, national origin, physical handicap or disability, status as a Vietnam Era Veteran, sexual orientation or other factors which cannot be lawfully considered, within the state universities.  All fraternal and campus related organizations shall follow this policy in the selection of their members, except the prohibition against sex discrimination shall not apply to social fraternities or sororities which are excluded from the application of Title IX of the Education Amendments of 1972 (20 U.S.C. Sec. 1681 et seq.).

The right of organizations to establish standards for membership is acknowledged, provided that all students are afforded equal opportunity to meet those standards.  Just as all students have the right to choose those with whom they would associate on the campus, an organization shall have the right to select its members subject to these principles.  Nothing in this policy shall be interpreted as imposing a requirement which would violate the principle of selection on the basis of individual merit.”

Section 3.  Revocation of Membership

The membership of any member may be revoked by a supermajority vote by the Officers.  Membership may be revoked at any time.

Section 4.  Membership Revocation Process

The Officers of the Esports Club at Kansas State University maintain the right to revoke the membership of any member, so long as:

  • The member has committed an offense deemed detrimental to the club, its objectives, or one or more of its members,
  • The offense committed is deemed severe enough to warrant a vote for revocation, and
  • The Officers vote to revoke membership.

Minor offenses will be met with other disciplinary actions, including but not limited to verbal or electronic warnings, until such point the Officers deem the actions of the offending member excessive.  An Officer may temporarily suspend the membership of any non-Officer member with the approval of two other Officers present in a meeting, if deemed necessary.  Final disciplinary action must be brought up for a vote at the next meeting.

No remuneration of membership fees or any other fees associated with club activity shall be granted upon revocation of membership.

Article III – Elected Officers

Section 1.  Officer Eligibility

Officers must be currently enrolled, full-time students at Kansas State University in good academic standing.

Section 2.  Officer Selection

Officers shall be determined through a process consisting of the following:

  • A formal application for the position given to the Secretary prior to Spring Break containing the following information:
    • Full name
    • Academic standing
    • Class standing
    • Expected graduation date
    • Declared major
    • Phone number
    • Email address
    • Discord tag
    • Statement of intentions with Officership
    • Experience with responsibilities of role
  • Current Officers vet applications and remove unqualified candidates.
  • Selection for each position shall occur prior to the first Friday in April.
    • Selection boards shall be composed of:
      • Five members, including at least three Officers, and
      • At the candidate’s option, up to two members of their choice, who must:
        • Be above the candidate in their chain of command, and
        • Be in the grade of captain or higher.
      • The highest ranking member of the board (according to the chain of command and/or line of succession) will preside over the board.
      • For an extension of a current Officer’s term for another year or the promotion of an Officer to a higher position, the panel must include:
        • Three other Officers and
        • Two members in the grade of Junior Officer, selected at the board president’s option, at least one of which must be subordinate to that Officer in the chain of command.
    • Selection boards will make their recommendations to the Officers as a whole.
      • The Officers will create a list of candidates and map them to positions.
    • Under no circumstances shall a member with a conflict of interest serve on a selection board. Conflicts of interest may include, but are not limited to, romantic relationships, family ties, business ventures, or debts.
    • Candidates must:
      • Be members,
      • Have one year time in grade as a Junior Officer (consecutive or nonconsecutive)
      • Be enrolled full-time at Kansas State University, and
      • Be in good standing with the Organization.

Section 3.  Officer Terms

Officers shall serve a term of one year starting at noon central time on the June 1 following selection unless an earlier time is unanimously agreed upon by the two administrations.  If an Officer is no longer able to fulfill their duties, the Officers shall select a replacement.  If no Officer can be found, the duties of the vacant Officer position shall be delegated among the current Officers.  No Officer may hold more than one voting position per term, however, an Officer may, if required, fulfill the duties of more than one Officer position.

Section 4.  Impeachment

Any Officer who feels that another Officer is lacking in their duties may call a vote to impeach the other Officer.  Notice must be given to the President no less than seven days prior to the vote.  The President must announce the vote no less than five days prior to the vote.  The President shall read the Articles of Impeachment, and the Officer being impeached shall have a chance to appeal to the Officers in their defense.  If the Officer being impeached is unable to attend the scheduled vote, that vote may be postponed for a period of one week.  If the Officer is still unable to attend the meeting, they may prepare a written defense, to be read by the President on their behalf.

If the Officer being impeached is the President, the Vice President shall preside over all matters relating to the impeachment, and shall take over all duties of the President above mentioned in this Section.

A supermajority vote shall be required to impeach an Officer.

The vacancy created by impeaching an Officer shall be filled within two weeks, either by a new Officer, selected by special selection, or by having the duties and responsibilities delegated among the remaining Officers.  In the case that the vacancy is filled by selection, the period between impeachment and the elected Officer assuming their duties, the Vice President shall assume the responsibilities of the vacant Officer position.  Should the Vice President be unable to fulfill those duties, the President shall delegate the responsibilities of the vacant position among the remaining Officers.

Section 5.  Line of Succession

In the event that the President is unable to fulfill their duties, the Vice President shall assume the duties of President for the remainder of the term.  This line shall continue as follows: Secretary, Treasurer, Competitive Coordinator, Event Coordinator, Public Affairs Officer, and all other positions in the order of their establishment.

Section 6.  Special Elections

In the event that any Officer ranking at or below Treasurer (according to the line of succession) leaves their position, a special selection shall be held to replace that member.  Other officers will fill higher ranks according to the line of succession.  Special selections shall be announced within one week of the Officer leaving their position, and the election itself held within two weeks of said announcement, unless no applicants are found.  If that is the case, duties shall be delegated among the remaining Officers at the Officers’ discretion.

Candidates for special selection must adhere to the same requirements as normal selections, with the following exceptions:

  • Candidates need not have one year time in grade as a Junior Officer, but must have served as a Junior Officer or Officer in either the current or previous semester.
  • In the event that no qualified members are found, regular members may be promoted instead of Junior Officers.

Section 7.  Administration Transition

Administrations selected for transition may take actions for the following year (such as Junior Officer promotion or passing regulations) as soon as they are selected, but do not have official status or Officer grade until the transition time of noon on 1 June.  At that time, all actions taken during the transition will take effect.

Article IV – Duties of Officers

Section 1.  The President and Vice President

The President shall:

  • Assume the responsibilities of University Ambassador,
    • Interact with University administration.
    • Attend required meetings.
    • Be the main contact point for other University units.
  • Hold all Officers accountable to their responsibilities,
  • Facilitate Officer meetings,
  • Set timelines and priorities,
  • Propose the budget, and
  • Own and maintain the Discord server.
    • Server ownership shall be passed to the President-select within two weeks of the transfer of power.

The Vice President shall:

  • Assume the duties of the President if the President is unable to fulfill them.
  • Perform duties of the President delegated to the Vice President,
  • Handle membership actions, such as promotions, demotions, and revocations,
  • Organize recruitment efforts, and
  • Organize Officer meetings.
    • A written itinerary must be posted no less than six hours prior to the meeting.

Section 2.  Treasurer

The Treasurer shall:

  • Be legally liable for Organization bank accounts and funds,
  • Record the Organization’s budget and allocate funds accordingly,
  • Manage all Organization property,
  • Record all transactions to and from Organization financial accounts, and
  • Complete all forms relating to the budget and other monetary matters.

Section 3.  Secretary

The Secretary shall:

  • Keep minutes of all Officer meetings, including:
    • The results of all votes,
    • Attendance of Officers and audience members, and
    • Discussion topics,
  • Manage the email list,
  • Manage the Organization chain of command, including but not limited to Officers and Junior Officers, and contact information for those members,
  • Sign off on all official Organization paperwork,
  • Receive, organize, and store official paperwork,
  • Manage a body of regulations for conducting business, and
  • Make changes to, subject to Article VIII, Section 1, this Constitution and its Amendments.

Section 4.  Competitive Coordinator

The Competitive Coordinator shall:

  • Organize tryouts for all competitive teams,
  • Organize transportation to all events if necessary,
  • Request the presence of the Group Director for a particular group at a meeting if necessary,
  • Assume the responsibilities of Group Director for any group lacking one, and
  • Receive reports from Coaches and Group Directors.

Section 5.  Event Coordinator

The Event Coordinator shall:

  • Run all general meetings,
  • Reserve resources at events,
  • Plan small-scale events, and
  • Serve as the on-call leader for all events unless otherwise specified by the President.

Section 6.  Public Affairs Officer

The Public Affairs Officer shall:

  • Manage all public affairs matters,
  • Implement and manage the Public Affairs Division,
  • Ensure the Esports Club’s public affairs objectives and missions are met,
  • Supervise and assist with all public affairs activities, and
  • Prepare and distribute social media announcements, including but not limited to on the following platforms:
    • Twitter
    • Facebook
    • Email
    • OrgCentral

Section 7.  Duties of All Officers

All Officers are expected to:

  • Maintain transparency when communicating with other Officers and the public,
  • Be available daily for communications with other Officers,
  • Assist the Vice President with recruitment efforts,
  • Attend all Officer meetings,
  • Moderate meetings and tournaments, and
  • Moderate the Discord server.

Article V – Junior Officers and Appointed Leadership

Section 1.  Junior Officers

Junior Officers may be appointed at any time by any Officer, but must submit to the Secretary a formal application of the form described in Article III, Section 2.  The appointing Officer becomes the Junior Officer’s commanding Officer.   Junior Officer positions shall be held until the end of the academic year, or upon dissolution of their position by a majority vote of the Officers.

Section 2.  Team Leaders

Team Leaders shall be appointed to their positions by the Group Director, or if unavailable, the division Officer.  Team Leader types are as follows:

  • Captains shall:
    • Motivate their team and advise their coach,
    • Ensure players remain eligible to play, and
    • Manage their team’s roster with the approval of their superior, unless a coach is present.
  • Coaches shall:
    • Prepare the players for competition play
    • Set the practice/scrimmage schedule, and
    • Manage their team’s roster with the approval of their superior.

Section 3.  Other Junior Officer Positions

Other Junior Officer positions may be created by any Officer with the advice and consent of the Officers.  All Junior Officers shall have a duty assignment.

Article VI – Meetings

Section 1.  General Meetings

General Meetings shall be held at times agreed upon by the Officers.

Section 2.  Officer Meetings

Officer Meetings shall be held once per week at a time agreed upon by the Officers.  Voting on official business must occur during an Officer meeting.  A total of one more than half of all Officers shall constitute a quorum to do business.

Section 3.  Conduct

All officer meetings shall be conducted according to the rules of parliamentary procedure set forth in Robert’s Rules of Order, Newly Revised, Eleventh Edition.

Section 4.  Emergency Meetings

Emergency Officer meetings may be called at a non-standard time by any Officer with the approval of the Vice President, provided that a quorum of Officers is still able to meet.

Section 5.  Order of Itinerary Items

Officer meetings shall have an itinerary released to the Officers no less than six hours prior to the beginning of the meeting.  Itinerary items shall be handled in the following order:

  • Membership revocation
  • Officer impeachment
  • Constitutional Amendments
  • All other topics.

Section 6.  Meeting Venue

All meetings shall be conducted either in person or over Discord.  The venue must be chosen no less than 6 hours prior to the beginning of the meeting.

Section 7.  Officer Absence

In the case that an Officer is unable to attend a meeting, that Officer must submit notice of their absence to the Officers no less than 24 hours before the beginning of the meeting.  If it is deemed necessary by the remaining Officers, proof of the reason for the absence shall be submitted as soon as practicable to the Officers.  In the event of an emergency, an Officer may deviate from any regulation within this Section to the extent necessary to handle that emergency.

Section 8.  Attendance and Voting

All persons may attend Officer meetings, however, only Officers shall have a vote.  Each Officer shall have one vote.  In the event that sensitive topics must be discussed, the Officers may declare Executive Session, and all non-Officers or Junior Officers shall leave the venue.  No vote shall take place in Executive Session.  All voting must be done publicly.

Section 9.  Required Attendance

All Officers, Officer candidates, Officers-select, and Junior Officers are required to attend all officer meetings. Individuals unable to attend should seek a waiver from the Vice President no less than six hours prior to a meeting except in cases of emergency.

Article VII – Right to Act

Section 1.  Right to Act

No Member, regardless of position, has the right to incur any debt or become involved in any business under the title of or by implying the title of the Organization in any way unless given explicit authority to do so by the Officers.

Article VIII – Amendments to the Constitution

Section 1.  Ratification

Amendments to this Constitution shall require a supermajority vote of the Officers.  Amendments shall be recorded in the Title following this Article.


Updated 9 June 2020