Article I – Name and Purpose
Section 1. Name
This organization shall be known as the Esports Club at Kansas State University.
Section 2. Purpose
The purpose of this organization is to provide an environment for students who wish to play video games at all competitive levels for the enjoyment of all parties involved.
Article II – Membership
Section 1. Membership Privileges
Members shall be required to pay dues to the club every year in an amount to be determined at the beginning of the year by the Treasurer, and in turn will gain full privileges of a club member, as follows:
- May play on A-Teams
- Access to food at events
- May enter into event drawings
- Non-members may still take part in tournaments
- May vote in officer elections
- May hold Junior Officer positions
- May run for elected positions
Section 2. Title IX Statement
The Organization shall follow the established policy of the Kansas Board of Regents as it relates to membership. This policy is as follows:
The established policy of the Board of Regents prohibits discrimination on the basis of age, race, color, religion, sex, marital status, national origin, physical handicap or disability, status as a Vietnam Era Veteran, sexual orientation or other factors which cannot be lawfully considered, within the state universities. All fraternal and campus related organizations shall follow this policy in the selection of their members, except the prohibition against sex discrimination shall not apply to social fraternities or sororities which are excluded from the application of Title IX of the Education Amendments of 1972 (20 U.S.C. Sec. 1681 et seq.).
The right of organizations to establish standards for membership is acknowledged, provided that all students are afforded equal opportunity to meet those standards. Just as all students have the right to choose those with whom they would associate on the campus, an organization shall have the right to select its members subject to these principles. Nothing in this policy shall be interpreted as imposing a requirement which would violate the principle of selection on the basis of individual merit.”
Section 3. Revocation of Membership
The membership of any member may be revoked by a supermajority vote by the Officers. Membership may be revoked at any time.
Section 4. Membership Revocation Process
The Officers of Kansas State University Esports maintain the right to revoke the membership of any member, so long as:
- The member has committed an offense deemed detrimental to the club, its objectives, or one or more of its members,
- The offense committed is deemed severe enough to warrant a vote for revocation,
- The Officers vote to revoke membership.
Minor offenses will be met with other disciplinary actions, including but not limited to verbal or electronic warnings, until such point the Officers deem the actions of the offending member excessive. An Officer may temporarily suspend the membership of any non-Officer member with the approval of two other Officers present in a meeting, if deemed necessary. Final disciplinary action must be brought up for a vote at the next meeting.
No remuneration of membership fees or any other fees associated with club activity shall be granted upon revocation of membership.
Article III – Elected Officers
Section 1. Officer Eligibility
Officers must be currently enrolled, full-time students at Kansas State University in good academic standing.
Section 2. Officer Elections
Officers shall be determined through a process consisting of the following:
- A formal application for the position given to the Secretary prior to Spring Break containing the following information:
- Full name
- Academic standing
- Class standing
- Expected graduation date
- Declared major
- Phone number
- Email address
- Discord tag
- Statement of intentions with Officership
- Experience with responsibilities of role
- Summarized version of candidacy speech
- Current Officers vet applications and remove unqualified candidates.
- An election shall be held for each position on the first Friday in April.
- All members shall be invited to the election.
- Officer positions shall be filled in the following order:
- Vice President
- Competitive Coordinator
- Event Coordinator
- Each candidate shall give a brief speech at the election.
- Candidates must:
- Be members,
- Be enrolled full-time at Kansas State University, and
- Be in good standing with the Organization.
Section 3. Officer Terms
Officers shall serve a term of one year starting at noon on the June 1 following the election. If an elected Officer is no longer able to fulfill their duties, the Officers shall find a replacement. If no Officer can be found, the duties of the vacant Officer position shall be delegated among the current Officers. No Officer may hold more than one voting position per term, however, an Officer may, if required, fulfill the duties of more than one Officer position.
Section 4. Impeachment
Any Officer who feels that another Officer is lacking in their duties may call a vote to impeach the other Officer. Notice must be given to the President 48 hours or more prior to the vote. The President must announce the vote 24 hours or more prior to the vote. The President shall read the reasons the vote has been called, and the Officer being impeached shall have a chance to appeal to the Officers in their defense. If the Officer being impeached is unable to attend the scheduled vote, that vote may be postponed for a period of one week. If the Officer is still unable to attend the meeting, they may prepare a written defense, to be read by the President on their behalf.
If the Officer being impeached is the President, the Vice President shall preside over all matters relating to the impeachment, and shall take over all duties of the President above mentioned in this Section.
A supermajority vote shall be required to impeach an Officer.
The vacancy created by impeaching an Officer shall be filled within two weeks, either by a new Officer, elected by special election, or by having the duties and responsibilities delegated among the remaining Officers. In the case that the vacancy is filled by an election, the period between impeachment and the elected Officer assuming their duties, the Vice President shall assume the responsibilities of the vacant Officer position. Should the Vice President be unable to fulfill those duties, the President shall delegate the responsibilities of the vacant position among the remaining Officers.
Section 5. Line of Succession
In the event that the President is unable to fulfill their duties, the Vice President shall assume the duties of President for the remainder of the term. This line shall continue as follows: Secretary, Treasurer, Competitive Coordinator, Event Coordinator, and all other positions in the order of their establishment.
Section 6. Special Elections
In the event that any Officer ranking at or below Treasurer leaves their position, a special election shall be held to replace that member. Other officers will fill higher ranks according to the line of succession. Special elections shall be announced within one week of the Officer leaving their position, and the election itself held within two weeks of said announcement, unless no applicants are found. If that is the case, duties shall be delegated among the remaining Officers at the Officers’ discretion.
Article IV – Duties of Officers
Section 1. The President and Vice President
The President shall:
- Assume the responsibilities of University Ambassador.
- Interact with University administration.
- Attend required meetings.
- Be the main contact point for University Athletics.
- Sign off on all official Organization paperwork and announcements.
- Hold all Officers accountable to their responsibilities.
- Facilitate Officer meetings.
- Set timelines.
- Propose the budget.
- Own and maintain the Discord server.
- Server ownership shall be passed to the President-elect within two weeks of the transfer of power.
The Vice President shall:
- Assume the duties of the President if the President is unable to fulfill them.
- Assume the responsibilities of Tespa Ambassador.
- Organize Officer meetings.
- A written itinerary must be posted six or more hours prior to the meeting.
- Organize recruitment efforts.
- Organize booths at events.
- Prepare and distribute club announcements, including but limited to on the following platforms:
Should the President and the Vice President wish to redistribute responsibilities, a written agreement signed by both the President and Vice President shall be submitted to the Secretary within two weeks after the election. This document shall be stored securely physically, and a copy uploaded to Organization-owned cloud storage.
Section 2. Treasurer
The Treasurer shall:
- Be legally liable for Organization bank accounts and funds.
- Record the Organization’s budget and allocate funds accordingly.
- Record all transactions to and from Organization financial accounts.
- Complete all forms relating to the budget and other monetary matters.
Section 3. Secretary
The Secretary shall:
- Keep minutes of all Officer meetings, including:
- The results of all votes,
- Attendance of Officers and audience members, and
- Discussion topics.
- Manage the email list.
- Manage a list of Organization leadership roles, including but not limited to Officers and Junior Officers, and contact information for those members.
- Receive, organize, and store official paperwork.
- Manage this Constitution and its Amendments.
Section 4. Competitive Coordinator
The Competitive Coordinator shall:
- Organize tryouts for all competitive teams,
- Organize transportation to all events if necessary,
- Request the presence of the Game Lead for a particular game at a meeting if necessary,
- Assume the responsibilities of Game Lead for any game lacking one, and
- Receive reports from Coaches and Game Leads.
Section 5. Event Coordinator
The Event Coordinator shall:
- Run the weekly general meetings,
- Reserve resources at events,
- Plan small-scale events, and
- Receive reports from the Creative Team Lead.
Section 6. Duties of All Officers
All Officers are expected to:
- Maintain transparency when communicating with other Officers and the public,
- Be available daily for communications with other Officers,
- Attend all Officer meetings,
- Moderate weekly meetings and tournaments, and
- Moderate the Discord server.
Article V – Junior Officers and Appointed Leadership
Section 1. Junior Officers
Junior Officers may be appointed at any time by any Officer, but must submit to the Secretary a formal application of the form described in Article III, Section 2. The appointing Officer becomes the Junior Officer’s commanding Officer. Junior Officer positions shall be held until the end of the academic year, or upon dissolution of their position by a majority vote of the Officers, whichever occurs first.
Section 2. Team Leaders
Team leaders shall report directly to the Competitive Coordinator, but shall, upon request, report to the Officers assembled. Team Leaders shall be appointed to their positions by the Officers. Team Leader types are as follows:
- Coaches shall:
- Keep a schedule of events and tournaments for their team.
- Ensure players remain eligible to play.
- Manage their team’s roster with the approval of the Officers.
- Game Leads shall:
- Represent their team to the Officers, if they are in command of a team, or
- Represent all teams of their game to the Officers in the absence of a Coach.
- Assist the Competitive Coordinator during tryouts.
- Be chosen before tryouts by the Competitive Coordinator.
- Not be an active member of their game’s A-Team.
Section 3. Other Junior Officer Positions
Other Junior Officer positions may be created by any Officer with the advice and consent of the other Officers. All Junior Officers shall have a duty assignment. Only former presidents may be assigned to advisory positions.
Article VI – Meetings
Section 1. General Meetings
General Meetings shall be held at times agreed upon by the Officers.
Section 2. Officer Meetings
Officer Meetings shall be held once per week at a time agreed upon by the Officers. Voting on official business must occur during an Officer meeting. A total of one more than half of all Officers shall constitute a quorum to do business.
Section 3. Emergency Meetings
Emergency Officer Meetings shall be called no more than 48 hours in advance or at a time agreed upon by a supermajority vote of the Officers.
Section 4. Order of Itinerary Items
Officer meetings shall have an itinerary released to the Officers no less than six hours prior to the beginning of the meeting. Itinerary items shall be handled in the following order:
- Membership revocation
- Officer impeachment
- Constitutional Amendments
- All other topics.
Section 5. Meeting Venue
All meetings shall be conducted either in person or over Discord. The venue must be chosen no less than 6 hours prior to the beginning of the meeting.
Section 6. Officer Absence
In the case that an Officer is unable to attend a meeting, that Officer must submit notice of their absence to the Officers no less than 24 hours before the beginning of the meeting. If it is deemed necessary by the remaining Officers, proof of the reason for the absence shall be submitted as soon as practicable to the Officers. In the event of an emergency, an Officer may deviate from any regulation within this Section to the extent necessary to handle that emergency.
Section 7. Attendance and Voting
All persons may attend Officer meetings, however, only Officers shall have a vote. Each Officer shall have one vote. In the event that sensitive topics must be discussed, the Officers may declare Executive Session, and all non-Officers or Junior Officers shall leave the venue. No vote shall take place in Executive Session. All voting must be done publicly.
Article VII – Right to Act
Section 1. Right to Act
No Member, regardless of position, has the right to incur any debt or become involved in any business under the title of or by implying the title of the Organization in any way unless given explicit authority to do so by the Officers.
Article VIII – Supported Games
Section 1. Supported Games
The Organization shall sanction teams and/or players for the following games:
- Call of Duty
- Counter-Strike: Global Offensive
- Dota 2
- Heroes of the Storm
- League of Legends
- Rocket League
- StarCraft II
- Super Smash Bros. 4
- Super Smash Bros. Melee
Section 2. Additional Games
For a game to be added as an addition to the list specified in Section 1 of this Article, it must be approved by a majority vote of the Officers, and have an existing competitive league.
Article IX – Amendments to the Constitution
Section 1. Ratification
Amendments to this Constitution shall require a supermajority vote of the Officers. Amendments shall be recorded in the Title following this Article.
Section 1. An Officer candidate for special election must submit an application of the type described in Article III, section 2 to the Secretary, or the Vice President if the Secretary is not available.
Section 2. All Officer candidates must appear in person at the election meeting in order to be elected to office unless a waiver is granted by majority vote of the Officers.
Section 3. Officer candidates must be enrolled for the semester following elections full-time at Kansas State University and be in good academic standing. Candidates must intend to enroll full-time for the following spring semester at Kansas State University.
Section 1. After 3 months from the ratification of this Amendment, any Officer candidate must have one year time in grade as Junior Officer or held an Officer position the previous year. For the purposes of Officer candidate eligibility, the academic year will start on November 1 at midnight central time, and end on June 1 of the following year at noon central time.
Section 2. Officer candidates for special election must have been an Officer or Junior Officer for at least one day in the previous academic semester.
Section 3. If no qualified candidate is available to fill a position, elections shall open to non-staff members of the club who meet all other requirements.
Section 4. All Officer candidates shall be subject to the same attendance requirements as Junior Officers.
Junior Officers are expected to attend all officer meetings unless the Officers waive this requirement on a per-person, per-meeting basis, or unless the Officers waive this requirement for the current academic semester. Junior Officers not present shall be sent copies of the minutes for that meeting.
All officer meetings shall be conducted according to the rules of parliamentary procedure set forth in Robert’s Rules of Order, Newly Revised, Eleventh Edition.
The Secretary shall maintain a repository of official club regulation, which will be public. All trivial regulation shall be maintained in this repository instead of this Constitution.